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How to Convert Sage 50 to QuickBooks Desktop

How to Convert Sage 50 to QuickBooks Desktop
Oct 19, 2022   |   By admin

One of the most remarkable and incomparable pieces of software for accounting and bookkeeping is QuickBooks. Accepted across a wide variety and sizes of businesses is QuickBooks. One another such tool is Sage 50. For different practical purposes, interconversion is required. The Convert Sage 50 to QuickBooks is a rather easy process. Using the Sage 50 software, users can switch to QuickBooks very efficiently and effortlessly.

The QuickBooks conversion tool is one of the most effective tools when it comes to the conversion of Sage 50 to QuickBooks Desktop. This tool proves to very helpful when you need to move the data from Sage 50 to QuickBooks Desktop. Before being converted, this data is known as peachtree to QuickBooks Desktop.

If you want to learn about the conversion of Sage 50 to QuickBooks Desktop, this article is just for you. Read on this blog till the end to know all about converting Sage 50 to QuickBooks.

Also Read: QuickBooks Enterprise 2023 Update

Data Points Where Conversion is Applicable

Before you get on with the conversion of Sage 50 to QuickBooks, you might want to know where the rule of conversion is applicable. Given below is a list of data points that can be easily converted;

  1. Account records, employee records, item, customer, and vendor records, etc.
  2. Balance of Accounts.
  3. Transaction exchange between the client and the merchant.
  4. Representative profile data and contact info.
  5. Finance General Ledger account balance and its remaining balance date.
  6. Pay checks that are converted as journal entries.

Data Points Where Conversion is Not Applicable

As the data points where conversion is applicable, there are somewhere the conversion is not possible. Let us discuss such data pointers. Listed below are these;

  1. One of the major data pointers where Sage 50 conversion to QuickBooks is not possible is the transaction payroll.
  2. The updated info of the employee is another data pointer.
  3. Wage details of the employee.
  4. Tickets of work.
  5. Assets that are fixed.
  6. Either partially or fully closed purchase order, estimate or sales order.

Also Read: QuickBooks Error 103

Advantages of converting Sage 50 to QuickBooks

Converting Sage 50 to QuickBooks offers many benefits to users. These benefits can be utilized once make the conversion. We have listed below some of these advantages;

  1. Firstly, users can retain the QuickBooks backup file which is in the QuickBooks file stored on the computer.
  2. Secondly, another major advantage is the details that you can run in QuickBooks. You will get these details after you have converted Sage 50 to QuickBooks.
  3. Thirdly, the imported transaction report which you can get after the conversion.
  4. Fourthly, you will also be able to bring your file into the advanced mode making it very easy for you to work on it.
  5. Lastly, working on Sage 50 file on QuickBooks becomes easy as there are advanced tools that you can use in QuickBooks.

Disadvantages of Converting Sage 50 to QuickBooks

As there are advantages to convert Sage 50 to QuickBooks, there are several advantages too. Since we have talked about the pros, let us also talk about the cons. Following are some of the disadvantages of Sage 50 conversion to QuickBooks;

  1. The first and foremost disadvantage is the position of the account number charts. Unfortunately, the QuickBooks Desktop does not support more than seven account numbers. If the chart of account numbers has more than seven numbers, the tool automatically fails.
  2. Another problem lies with the future transactions. If there is a future date for journals, the transactions will ultimately post to the QuickBooks Desktop in the future.
  3. Multi-currency limitations are another disadvantage of this. Any of the foreign currency data is automatically transferred into the home currency which is not a good thing.
  4. One con of this conversion is that some journals posted in QuickBooks are reversed. Trying to get rid of them causes differences in QuickBooks.
  5. It is also possible that as per your expectations, you are unable to post debtor or creditor transactions.

Steps to Convert Sage 50 to QuickBooks

Now that we have understood the pros and cons of the conversion of Sage 50 to QuickBooks, we might want to go ahead and talk about the various steps that can help in this conversion. By following the below-given steps, you can easily convert Sage 50 to QuickBooks;

Step 1: Check for the conversion requirements

Before you begin with the conversion, you might want to check the system requirements for the conversion tool. In order to verify which version of Sage you hold, you need to choose Help and then About Sage. If you haven’t already ensured the minimum QuickBooks Desktop System requirements, then you might want to do it now. Given below are the minimum requirements that you should have;

Operating System: Windows 10, Windows 8.1, Windows 8
Processor: 500 MHz Intel Pentium II (minimum)
Memory (RAM): 512 MB (minimum)
Hard Drive: 2.5 GB of free space (recommended)
Microsoft .NET Framework: Version 2.0 (minimum)
QuickBooks Desktop: Pro, Premier, or Enterprise 2018 or higher
Sage 50, Sage 50 Quantum Version 2015 and above

Step 2: Prepare for the conversion

The second step is preparing about the conversion. You can do this through following steps;

  1. Firstly, if you have not, you must install QuickBooks Desktop on the same computer system that has the Sage 50.
  2. Secondly, you need to ensure that you have saved Sage 50 and QuickBooks Desktop on the local hard drive. If that is not the case, you need to move it to local hard drive before you begin. If you are hosting a file over a network or on a server, your conversion tool will encounter an error.
  3. Thirdly, before beginning, you would need to create a backup of your Sage 50 data.

Step 3: Setup Sage 50

  1. Firstly, Start Sage 50 and the desired file.
  2. Secondly, Select Maintain from the main menu.
  3. Thereafter, Choose Users, followed by Setup Security.
  4. Subsequently, select the Crystal Reports/Data Access tab.
  5. Consequently, Choose the option “With the following login information”
  6. Furthermore, select Change and give the transfer a password.
  7. After you’ve changed your password, click OK and then shut Sage 50 down.

Step 4: Download the Converting Tool

  1. Firstly, get the QuickBooks Conversion Tool by downloading it.
  2. Secondly, locate and open the folder where you downloaded the file.
  3. Thereafter, Select Properties by right-clicking on the QuickBooks Conversion Tool icon.
  4. Furthermore, Check the option for Compatibility mode and select Windows 8 from the drop-down menu, and then choose the OK option.
  5. Lastly, right-click on the QuickBooksConversionToolSetup.exe and then choose Run as Administrator.

Step 5: Convert Your Data

  1. Firstly, click Browse in the conversion tool.
  2. Secondly, locate and choose the Sage 50 company file that has to be converted.
  3. From the Database Name drop-down menu in the Pervasive 32-bit ODBC engine DSN Setup box, choose your Sage 50 company file. You might need to scroll if there are several files to find your company name, after that, click OK.
  4. The Sage 50 password you just made must be entered. Thereafter, choose Next.
  5. Decide which edition and version of QuickBooks Desktop you want to import your Sage data into.
  6. Click Browse, select the folder where you want to save the converted data and then click Next. My Documents will be the default folder if you don’t select one. We strongly advise that you import into a file that is no deeper than two folders.
  7. Go over your entry. Select Convert File to begin the conversion if everything seems good. This will open QuickBooks and the window seeking access to the company file known as QuickBooks – Application Certificate.
  8. QuickBooks will open by itself. You’ll see a certificate appear. Choose Yes, Prompt Each Time, then click Continue.

Step 6: Review the Conversion Process

When you are done with the tool, you need to choose the Open option in QuickBooks. Review the data in QuickBooks and ensure that everything is there. After that, review the transfer log;

  1. Firstly, you need to open the Windows Start menu.
  2. Secondly, locate and open the File Explorer.
  3. Thereafter, access C:\USERS\[Your Windows User Name]\My Documents\Intuit\QuickBooks.
  4. Lastly, you need to review the failed transaction log file in the folder.
  5. Once you have reviewed the log, you are good to go.

Also Read: What’s New in QuickBooks Mac Plus 2023

Wrapping Up

In this blog, we have mentioned various steps using which the Convert Sage 50 to QuickBooks occurs. We have also talked about the various advantages and disadvantages of converting Sage 50 to QuickBooks. When you compare Sage 50 to QuickBooks, you do see a lot of similarities as both are accounting software. However, when you want to convert Sage 50 to QuickBooks, you need to follow some very simple steps mentioned above in this blog. Should you need any assistance regarding the same, you can always get in touch with us. Feel free to call us, chat with us or email us. Our Contact Number +1 855 706 0905.

Frequently Asked Question

The Sage 50 accounts lets users closely monitor stocks and keep an accurate forecast of stocks in accordance with sales orders. To sum it up, Sage 50 accounts is designed to streamline the accounting process and reduce the burden of day-to-day accounting while helping the users keep the bigger picture in mind.

Apart from benefits, there are a lot of disadvantages of using the Sage application. Following are the various cons of using Sage;
1.) Firstly, it is very difficult and tedious to set up.
2.) Another disadvantage is that it is not very easy to use. So, you will need to train your staff in order for them to operate it.
3.) Some features of the application are a lot complex.
4.) Homepage is pretty cluttered which does not make it look good.
5.) Lastly, it is not very efficient with the Journal Entry.

You can convert Sage 50 to QuickBooks into the same versions of the same region. For example, the US version of Sage 50 will only the US version of QuickBooks Desktop.

There are certain data pointers that do not convert using the QuickBooks Desktop conversion tool. These include things such as pay check, employee information, payroll item, individual employee wage, etc.

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